Privacy Policy

This Privacy Policy explains how Shurt Tech ("we", "us", "our") collects, uses, stores, and protects information when you use the Studence mobile application ("App").

The App is a student attendance management system that allows students to view scheduled classes, verify their presence at the classroom, complete face verification, mark attendance, and, where applicable, provide time-limited location information during an active class attendance session.

By using the App, you acknowledge that you have read and understood this Privacy Policy.

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1. Information We Collect

Depending on how you use the App and the features enabled by your institution, we may collect the following categories of information.

1.1 Student and Account Information

We may collect information required to create and manage your student account, including:

• Full name
• Student ID or enrollment number
• Email address
• Mobile phone number
• Institution, department, course, semester, or class information
• Account credentials or authentication information
• Profile information provided by the institution or by you

This information is used to identify your account and associate your attendance with the correct student.

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2. Class and Attendance Information

The App may collect and process information relating to your academic attendance, including:

• Scheduled classes
• Subject/course information
• Classroom information
• Class date and time
• Attendance status
• Attendance timestamp
• Attendance records
• Attendance verification results
• Information relating to attendance corrections or disputes

This information is used to record and manage attendance for scheduled classes.

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3. Location Information

3.1 Classroom Location and Geofencing

The App may use your device's location to determine whether you are within or near the designated classroom/location associated with a scheduled class.

Location information may be used to:

• Determine whether you are within the permitted classroom geofence;
• Enable attendance marking when you are physically present at the designated location;
• Associate an attendance event with the relevant classroom;
• Help prevent attendance from being marked from an unauthorized location.

3.2 Location During an Active Class Session

After you successfully complete the attendance verification process for a scheduled class, the App may collect your location during the active class attendance session.

This location collection may continue when the App is running in the background or when your device screen is locked.

This functionality is used to help verify that the attendance session remains associated with the scheduled classroom during the class.

Location tracking is limited to the relevant class attendance session. Tracking is designed to:

1. Start after the required attendance verification has been successfully completed;
2. Continue only during the applicable scheduled class session; and
3. Automatically stop when the scheduled class session ends.

The App is not intended to continuously track your location outside an active class attendance session.

3.3 Location Permission

The App may request location permissions that allow location information to be accessed while the App is in use and, where required for the class-session attendance feature, while the App is running in the background.

You may manage location permissions through your device settings. Restricting required location permissions may prevent certain attendance and classroom-verification features from functioning correctly.

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4. Camera and Face Verification

The App may request access to your device camera to perform face verification as part of the attendance process.

Face verification is used to help confirm that the student attempting to mark attendance is the student associated with the account.

The camera may be accessed when you actively initiate or participate in the attendance verification process.

Important: Face Data Processing

Option A — If face processing occurs on the device and no face data is sent to your server:

Face verification is performed on the device using the information captured by the camera. The App does not upload or store the captured facial image or facial template on our servers for this verification process, unless otherwise stated in this Privacy Policy.

Option B — If facial images or facial templates/embeddings are sent to or stored on your server:

Facial information collected during the verification process may be transmitted to and/or stored on our servers for the purpose of verifying student identity and preventing unauthorized attendance. Such information is handled only for the purposes described in this Privacy Policy and in accordance with applicable law and institutional requirements.

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5. Device and Technical Information

When you use the App, we may automatically receive certain technical information, such as:

• Device model
• Operating system and version
• App version
• Device identifiers where required for app functionality
• IP address
• Network information
• Crash reports and diagnostic information
• Basic device and application performance information

This information may be used to:

• Maintain and secure the App;
• Diagnose technical problems;
• Improve reliability and performance;
• Prevent abuse or unauthorized access; and
• Investigate application errors.

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6. Notifications

The App may request permission to send notifications.

Notifications may be used for purposes such as:

• Class reminders
• Attendance-related notifications
• Class schedule changes
• Important institutional announcements
• Account or system notifications

You can manage notification permissions through your device settings.

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7. How We Use Your Information

We may use the information described above to:

• Create and manage student accounts;
• Display scheduled classes;
• Verify classroom presence;
• Verify student identity during attendance;
• Record and manage attendance;
• Prevent fraudulent or unauthorized attendance;
• Provide location-based attendance functionality;
• Provide class-related notifications;
• Maintain and secure the App;
• Diagnose technical problems;
• Improve application performance and reliability;
• Respond to support requests;
• Comply with applicable legal, regulatory, and institutional requirements; and
• Protect the rights, safety, and security of students, institutions, and our services.

We do not use location information for unrelated continuous tracking.

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8. When Location and Camera Access Occur

We aim to limit access to sensitive information to situations where it is required for the functionality of the App.

Location

Location may be accessed for classroom geofencing and during an active class attendance session as described above.

Camera

Camera access is requested when the face verification feature is used for attendance.

The App does not require continuous camera access in the background.

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9. Sharing of Information

We may share information with the following parties when necessary to provide the App and its services:

Educational Institution

Attendance, student account, class, verification, and relevant location information may be made available to the authorized educational institution or its authorized administrators for attendance management and related institutional purposes.

Service Providers

We may use trusted service providers to operate infrastructure and services required by the App, such as:

• Cloud hosting providers
• Database providers
• Authentication services
• Notification services
• Application monitoring and crash-reporting services
• Other technology providers necessary to operate the App

These providers are permitted to process information only as necessary to provide the relevant services and subject to appropriate contractual or security requirements.

Legal Requirements

We may disclose information when required to do so by applicable law, regulation, legal process, or valid governmental request.

We may also disclose information when reasonably necessary to protect the rights, safety, security, or property of users, the institution, or our services.

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10. We Do Not Sell Personal Information

We do not sell your personal information.

We do not use student location information for advertising purposes.

We do not use attendance or location information to create advertising profiles.

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11. Data Retention

We retain information only for as long as reasonably necessary to provide the App and its services, maintain attendance records, comply with applicable legal or institutional requirements, resolve disputes, and maintain appropriate security and audit records.

Attendance records may be retained for the period required by the educational institution's academic and administrative requirements.

Location information associated with attendance sessions may be retained according to the institution's attendance-record retention requirements and our applicable data-retention practices.

Where information is no longer required, we may delete, anonymize, or securely dispose of it, subject to applicable legal and institutional requirements.

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12. Data Deletion

You may request deletion of personal information associated with your account, subject to applicable legal, academic, security, and institutional retention requirements.

Because the App may be operated on behalf of an educational institution, certain student or attendance records may need to be retained by the institution for legitimate academic, administrative, or legal purposes.

To request deletion or ask about the retention of your information, contact:

Email: [PRIVACY/ADMIN EMAIL]
Organization: Shurt Tech

We will review deletion requests and take appropriate action in accordance with applicable requirements.

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13. Data Security

We take reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, loss, or destruction.

Depending on the information and service involved, security measures may include:

• Encrypted communication between the App and our servers;
• Access controls;
• Authentication mechanisms;
• Server and database security measures;
• Monitoring and logging;
• Restricted administrative access; and
• Appropriate security procedures for service providers.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

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14. Student and Educational Data

The App is intended to support educational institutions and student attendance management.

Student information may be provided to or managed by the educational institution that operates or authorizes use of the App.

If you are a student, your institution may have additional policies governing the collection, use, retention, and disclosure of your student information.

Questions regarding institutional attendance records should also be directed to the relevant institution or authorized administrator.

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15. Children's Privacy

The App may be used by students of different ages depending on the educational institution.

We do not knowingly collect personal information from children in violation of applicable law.

Where applicable law requires parental or guardian consent for the collection or processing of information from a child, the relevant educational institution and/or responsible party is expected to obtain such consent where required.

If you believe that a child has provided personal information in circumstances where it should not have been collected, please contact us using the information below.

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16. Third-Party Services

The App may use third-party services necessary to provide functionality such as authentication, cloud infrastructure, push notifications, analytics, crash reporting, or other technical services.

These services may process limited technical or account information according to their own privacy policies and applicable agreements.

We recommend reviewing the privacy policies of relevant third-party service providers where applicable.

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17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

• The App;
• Our services;
• Data-processing practices;
• Legal or regulatory requirements; or
• Security practices.

When we make changes, we will update the "Last Updated" date at the top of this Privacy Policy.

Where required, we may provide additional notice through the App or other appropriate communication channels.

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18. Your Rights

Depending on applicable law, you may have rights relating to your personal information, including the right to:

• Request access to your personal information;
• Request correction of inaccurate information;
• Request deletion of information where legally permitted;
• Ask about how your information is being used;
• Withdraw certain permissions through your device settings; and
• Raise concerns about our handling of personal information.

Some rights may be subject to legal, academic, security, or institutional limitations.

To exercise applicable rights, contact us using the information below.

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19. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact:

Shurt Tech

Email: [PRIVACY EMAIL ADDRESS]
Address: [FULL BUSINESS/INSTITUTION ADDRESS]
Website: [WEBSITE URL]

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20. Privacy Policy Updates and Effective Date

This Privacy Policy is effective as of August 10, 2026.

Last Updated: August 10, 2026